Poland Board of Selectmen
Minutes of Meeting
October 20, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino and Larry Moreau present. Selectman Bolduc was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of October 6, 2009. Selectman Torrey seconded the motion. Discussion: Correction to page two; name – Bosse.
Vote: 3-yes 0-no 1-abstained (Selectman Cimino)
PUBLIC HEARING - General Assistance Maximums (Appendices A, B, C)
Selectman Moreau moved to open the Public Hearing on the General Assistance Maximums. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to close the Public Hearing on the General Assistance Maximums. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Cimino moved to adopt the MMA Model Ordinance General Assistance Appendices A-C which are filed with the Department of Health and Human Services in compliance with Title 22 MRSA § 4305(4). Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
SPECIAL COMMUNICATIONS
Jeff Sterns – Thompson Lake Watershed Survey
· 105 erosion sites;
· 8 sites were Poland Roads/Poland Roads are very well taken care of;
· Thompson Lake Watershed survey distributed to Board;
· The two areas to focus on next spring would be those on Johnson Hill Rd. at Potash Brook; one being 800 sq. ft. and one 150 sq. ft.
· TLEA is contacting residents connected to these issues and offering assistance in getting the problems resolved;
· A hard copy report of these findings will be available later this year from TLEA.
· The Town Manager will set up a date to go out with Jeff Sterns and the Public Works Director in the near future to look at these sites.
BIDS
Tanker Bid Negotiation
Selectman Moreau moved to award the tanker bid to Pierce Manufacturing Inc. for the advanced payment price of $289,976.00 to be allocated from the Fire Rescue Reserve (273,976) and the Contingency Reserve (16,000) as presented. Selectman Torrey seconded the motion. Discussion: Blue Book on the existing tanker is unknown at this time. Research will be done to obtain the best price.
Vote: 3-yes 0-no 1-abstained (Selectman Cimino)
Order of Business - Chairperson
November 3rd – Regular Selectmen’s Meeting
Chairman Sanborn asked for the Board’s consent to move the November 3rd regular meeting to November 4th. She also stated that the Board should be prepared to discuss the possible immediate issues that may arise based on the outcome of the election. Additionally, the manager was asked to generate a plan of action on the possible direct effects to the current budget year.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) George Sanborn – Commented on the state doing an excellent job regarding the repairs to White Oak Hill Road. Clarity on how the RSU votes are designated per town.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
Departmental Reports
Communications
CEDC Financial Report - The Board would like to see a copy of the invoice with future reports.
Old Business
Street lighting at 122 / along 26 - Discussion only.
Transfer Station Survey Results - Discussion only. (Hours will remain as is.)
CDBG Funding Update - Rte 26 Water – Discussion only.
New Business
Recycling Grant ($500) – Discussion Only.
Continuity of Government Planning (Pandemic) – Discussion Only.
FYE 2011 Budgeting Process – Acknowledged and accepted by the Board.
Staff Holiday Luncheon – Closed One Hour 12-1PM - Acknowledged and accepted by the Board.
LD 1 – Personal Income Growth Factor – Discussion Only.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $1,400,939.44. Selectman Torrey seconded the motion. Discussion: Skate Park expenses are paid with fund raising monies.
Vote: 4-yes 0-no
Any Other Business
The town received a Maine Health Partnership/Help Leadership Award. Town representatives were Patricia Nash and Wendy Sanborn. The town was one of only two town participants.
Adjourn
Selectman Moreau moved to adjourn at 8:35PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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